Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.
Notes:
To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words.
If an action that you use often does not have a shortcut key, you can record a macro to create one.
Download our 50 time-saving Excel shortcuts quick tips guide.
Get these keyboard shortcuts in a Word document: Excel 2016 for Windows keyboard shortcuts
In this topic
Frequently used shortcuts
This table lists the most frequently used shortcuts in Excel.
To do this | Press |
---|---|
Close a workbook | Ctrl+W |
Open a workbook | Ctrl+O |
Go to the Home tab | Alt+H |
Save a workbook | Ctrl+S |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Remove cell contents | Delete |
Choose a fill color | Alt+H, H |
Cut | Ctrl+X |
Go to Insert tab | Alt+N |
Bold | Ctrl+B |
Center align cell contents | Alt+H, A, C |
Go to Page Layout tab | Alt+P |
Go to Data tab | Alt+A |
Go to View tab | Alt+W |
Open context menu | Shift+F10, or Context key |
Add borders | Alt+H, B |
Delete column | Alt+H, D, C |
Go to Formula tab | Alt+M |
Hide the selected rows | Ctrl+9 |
Hide the selected columns | Ctrl+0 |
Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or Search field. Press Alt again to see KeyTips for the options for the selected tab.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.
Use the Access keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet.
To do this | Press |
---|---|
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content. | Alt+Q, then enter the search term. |
Open the File page and use Backstage view. | Alt+F |
Open the Home tab and format text and numbers and use the Find tool. | Alt+H |
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. | Alt+N |
Open the Page Layout tab and work with themes, page setup, scale, and alignment. | Alt+P |
Open the Formulas tab and insert, trace, and customize functions and calculations. | Alt+M |
Open the Data tab and connect to, sort, filter, analyze, and work with data. | Alt+A |
Open the Review tab and check spelling, add comments, and protect sheets and workbooks. | Alt+R |
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. | Alt+W |
Work in the ribbon with the keyboard
To do this | Press |
---|---|
Select the active tab on the ribbon, and activate the access keys. | Alt or F10. To move to a different tab, use access keys or the arrow keys. |
Move the focus to commands on the ribbon. | Tab keyor Shift+Tab |
Move down, up, left, or right, respectively, among the items on the Ribbon. | Arrow keys |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command. | Down arrow key |
Open the menu for a selected button. | Alt+Down arrow key |
When a menu or submenu is open, move to the next command. | Down arrow key |
Expand or collapse the ribbon. | Ctrl+F1 |
Open a context menu. | Shift+F10 Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys) |
Move to the submenu when a main menu is open or selected. | Left arrow key |
Keyboard shortcuts for navigating in cells
To do this | Press |
---|---|
Move to the previous cell in a worksheet or the previous option in a dialog. | Shift+Tab |
Move one cell up in a worksheet. | Up arrow key |
Move one cell down in a worksheet. | Down arrow key |
Move one cell left in a worksheet. | Left arrow key |
Move one cell right in a worksheet. | Right arrow key |
Move to the edge of the current data region in a worksheet. | Ctrl+Arrow key |
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. | End, Arrow key |
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. | Ctrl+End |
Extend the selection of cells to the last used cell on the worksheet (lower-right corner). | Ctrl+Shift+End |
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on. | Home+Scroll Lock |
Move to the beginning of a worksheet. | Ctrl+Home |
Move one screen down in a worksheet. | Page Down |
Move to the next sheet in a workbook. | Ctrl+Page Down |
Move one screen to the right in a worksheet. | Alt+Page Down |
Move one screen up in a worksheet. | Page Up |
Move one screen to the left in a worksheet. | Alt+Page Up |
Move to the previous sheet in a workbook. | Ctrl+Page Up |
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. | Tab key |
Open the list of validation choices on a cell that has data validation option applied to it. | Alt+Down arrow key |
Cycle through floating shapes, such as text boxes or images. | Ctrl+Alt+5, then the Tab key repeatedly |
Exit the floating shape navigation and return to the normal navigation. | Esc |
Keyboard shortcuts for formatting cells
To do this | Press |
---|---|
Open the Format Cells dialog. | Ctrl+1 |
Format fonts in the Format Cells dialog. | Ctrl+Shift+F or Ctrl+Shift+P |
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. | F2 |
Add or edit a cell comment. | Shift+F2 |
Open the Insert dialog to insert blank cells. | Ctrl+Shift+Plus sign (+) |
Open the Delete dialog to delete selected cells. | Ctrl+Minus sign (-) |
Enter the current time. | Ctrl+Shift+colon (:) |
Enter the current date. | Ctrl+semi-colon (;) |
Switch between displaying cell values or formulas in the worksheet. | Ctrl+grave accent (`) |
Copy a formula from the cell above the active cell into the cell or the Formula Bar. | Ctrl+apostrophe (') |
Move the selected cells. | Ctrl+X |
Copy the selected cells. | Ctrl+C |
Paste content at the insertion point, replacing any selection. | Ctrl+V |
Open the Paste Special dialog. | Ctrl+Alt+V |
Italicize text or remove italic formatting. | Ctrl+I or Ctrl+3 |
Bold text or remove bold formatting. | Ctrl+B or Ctrl+2 |
Underline text or remove underline. | Ctrl+U or Ctrl+4 |
Apply or remove strikethrough formatting. | Ctrl+5 |
Switch between hiding objects, displaying objects, and displaying placeholders for objects. | Ctrl+6 |
Apply an outline border to the selected cells. | Ctrl+Shift+ampersand (&) |
Remove the outline border from the selected cells. | Ctrl+Shift+underline (_) |
Display or hide the outline symbols. | Ctrl+8 |
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. | Ctrl+D |
Apply the General number format. | Ctrl+Shift+tilde sign (~) |
Apply the Currency format with two decimal places (negative numbers in parentheses). | Ctrl+Shift+dollar sign ($) |
Apply the Percentage format with no decimal places. | Ctrl+Shift+percent sign (%) |
Apply the Scientific number format with two decimal places. | Ctrl+Shift+caret sign (^) |
Apply the Date format with the day, month, and year. | Ctrl+Shift+number sign (#) |
Apply the Time format with the hour and minute, and AM or PM. | Ctrl+Shift+at sign (@) |
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. | Ctrl+Shift+exclamation point (!) |
Open the Insert hyperlink dialog. | Ctrl+K |
Check spelling in the active worksheet or selected range. | F7 |
Display the Quick Analysis options for selected cells that contain data. | Ctrl+Q |
Display the Create Table dialog. | Ctrl+L or Ctrl+T |
Keyboard shortcuts in the Paste Special dialog in Excel 2013
In Excel 2013, you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options. After you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to open the Paste Special dialog.
Tip: You can also select Home > Paste > Paste Special.
To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the Comments option.
To do this | Press |
---|---|
Paste all cell contents and formatting. | A |
Paste only the formulas as entered in the formula bar. | F |
Paste only the values (not the formulas). | V |
Paste only the copied formatting. | T |
Paste only comments attached to the cell. | C |
Paste only the data validation settings from copied cells. | N |
Paste all cell contents and formatting from copied cells. | H |
Paste all cell contents without borders. | X |
Paste only column widths from copied cells. | W |
Paste only formulas and number formats from copied cells. | R |
Paste only the values (not formulas) and number formats from copied cells. | U |
Keyboard shortcuts for making selections and performing actions
To do this | Press |
---|---|
Select the entire worksheet. | Ctrl+A or Ctrl+Shift+Spacebar |
Select the current and next sheet in a workbook. | Ctrl+Shift+Page Down |
Select the current and previous sheet in a workbook. | Ctrl+Shift+Page Up |
Extend the selection of cells by one cell. | Shift+Arrow key |
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. | Ctrl+Shift+Arrow key |
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. | F8 |
Add a non-adjacent cell or range to a selection of cells by using the arrow keys. | Shift+F8 |
Start a new line in the same cell. | Alt+Enter |
Fill the selected cell range with the current entry. | Ctrl+Enter |
Complete a cell entry and select the cell above. | Shift+Enter |
Select an entire column in a worksheet. | Ctrl+Spacebar |
Select an entire row in a worksheet. | Shift+Spacebar |
Select all objects on a worksheet when an object is selected. | Ctrl+Shift+Spacebar |
Extend the selection of cells to the beginning of the worksheet. | Ctrl+Shift+Home |
Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. | Ctrl+A or Ctrl+Shift+Spacebar |
Select the current region around the active cell. | Ctrl+Shift+Asterisk (*) |
Select the first command on the menu when a menu or submenu is visible. | Home |
Repeat the last command or action, if possible. | Ctrl+Y |
Undo the last action. | Ctrl+Z |
Keyboard shortcuts for working with data, functions, and the formula bar
To do this | Press |
---|---|
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. | F2 |
Expand or collapse the formula bar. | Ctrl+Shift+U |
Cancel an entry in the cell or Formula Bar. | Esc |
Complete an entry in the formula bar and select the cell below. | Enter |
Move the cursor to the end of the text when in the formula bar. | Ctrl+End |
Select all text in the formula bar from the cursor position to the end. | Ctrl+Shift+End |
Calculate all worksheets in all open workbooks. | F9 |
Calculate the active worksheet. | Shift+F9 |
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. | Ctrl+Alt+F9 |
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. | Ctrl+Alt+Shift+F9 |
Display the menu or message for an Error Checking button. | Alt+Shift+F10 |
Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula. | Ctrl+A |
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. | Ctrl+Shift+A |
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column | Ctrl+E |
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. | F4 |
Insert a function. | Shift+F3 |
Copy the value from the cell above the active cell into the cell or the formula bar. | Ctrl+Shift+Straight quotation mark (') |
Create an embedded chart of the data in the current range. | Alt+F1 |
Create a chart of the data in the current range in a separate Chart sheet. | F11 |
Define a name to use in references. | Alt+M, M, D |
Paste a name from the Paste Name dialog (if names have been defined in the workbook. | F3 |
Move to the first field in the next record of a data form. | Enter |
Create, run, edit, or delete a macro. | Alt+F8 |
Open the Microsoft Visual Basic For Applications Editor. | Alt+F11 |
Power Pivot keyboard shortcuts
Use the following shortcuts keyboard shortcuts with Power Pivot in Office 365, Excel 2019, Excel 2016, and Excel 2013.
Key combination | Description |
---|---|
Right-click | Open the context menu for the selected cell, column, or row. |
Ctrl+A | Select the entire table. |
Ctrl+C | Copy selected data. |
Ctrl+D | Delete the table. |
Ctrl+M | Move the table. |
Ctrl+R | Rename the table. |
Ctrl+S | Save the file. |
Ctrl+Y | Redo the last action. |
Ctrl+Z | Undo the last action. |
Ctrl+Spacebar | Select the current column. |
Shift+Spacebar | Select the current row. |
Shift+Page Up | Select all cells from the current location to the last cell of the column. |
Shift+Page Down | Select all cells from the current location to the first cell of the column. |
Shift+End | Select all cells from the current location to the last cell of the row. |
Shift+Home | Select all cells from the current location to the first cell of the row. |
Ctrl+Page Up | Move to the previous table. |
Ctrl+Page Down | Move to the next table. |
Ctrl+Home | Move to the first cell in the upper left corner of selected table. |
Ctrl+End | Move to the last cell in the lower right corner of selected table (the last row of the Add Column). |
Ctrl+Left arrow | Move to the first cell of selected row. |
Ctrl+Right arrow | Move to the last cell of selected row. |
Ctrl+Up arrow | Move to the first cell of selected column. |
Ctrl+Down arrow | Move to the last cell of selected column. |
Ctrl+Esc | Close a dialog or cancel a process, such as a paste operation. |
Alt+Down arrow | Open the AutoFilter Menu dialog. |
F5 | Open the Go To dialog. |
F9 | Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. |
Function keys
Key | Description |
---|---|
F1 |
|
F2 |
|
F3 |
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F4 |
|
F5 |
|
F6 |
|
F7 |
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F8 |
|
F9 |
|
F10 |
|
F11 |
|
F12 |
|
Other useful shortcut keys
Key | Description |
---|---|
Alt |
For example,
|
Arrow keys |
|
Backspace |
|
Delete |
|
End |
|
Enter |
|
Esc |
|
Home |
|
Page Down |
|
Page Up |
|
Spacebar |
|
Tab key |
|
See also
This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Mac.
Notes:
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, refer to Mac Help for your version of the Mac OS, your utility application, or refer to Shortcut conflicts.
If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.
Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel for Mac. However, not all do.
To quickly find a shortcut in this article, you can use the Search. Press Command+F, and then type your search words.
In this topic
Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.
To do this | Press |
---|---|
Paste | +V |
Copy | +C |
Clear | Delete |
Save | +S |
Undo | +Z |
Redo | +Y |
Cut | +X |
Bold | +B |
+P | |
Open Visual Basic | Option+F11 |
Fill Down | +D |
Fill Right | +R |
Insert cells | Control+Shift+= |
Delete cells | +Hyphen |
Calculate all open workbooks | += |
Close window | +W |
Quit Excel | +Q |
Display the Go To dialog | Control+G |
Display the Format Cells dialog | +1 |
Display the Replace dialog | Control+H |
Paste Special | +Control+V |
Underline | +U |
Italic | +I |
New blank workbook | +N |
New workbook from template | +Shift+P |
Display the Save As dialog | +Shift+S |
Display the Help window | F1 |
Select All | +A |
Add or remove a filter | +Shift+F |
Minimize or maximize the ribbon tabs | +Option+R |
Display the Open dialog | +O |
Check spelling | F7 |
Open the thesaurus | Shift+F7 |
Display the Formula Builder | Shift+F3 |
Open the Define Name dialog | +F3 |
Open the Create names dialog | +Shift+F3 |
Insert a new sheet * | Shift+F11 |
+P | |
Print preview | +P |
Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
On the Apple menu, press System Preferences.
Press Keyboard.
In the tabs, press Shortcuts.
Click Mission Control.
Clear the check box for the keyboard shortcut that you want to use.
Work in windows and dialogs
To do this | Press |
---|---|
Expand or minimize the ribbon | +Option+R |
Switch to full screen view | +Control+F |
Switch to the next application | +Tab |
Switch to the previous application | +Shift+Tab |
Close the active workbook window | +W |
Copy the image of the screen and save it to | +Shift+3 |
Minimize the active window | Control+F9 |
Maximize or restore the active window | Control+F10 |
Hide Excel. | +H |
Move to the next box, option, control, or command | Tab |
Move to the previous box, option, control, or command | Shift+Tab |
Exit a dialog or cancel an action | ESC |
Perform the action assigned to the default command button (the button with the bold outline, often the OK button) | Return |
Cancel the command and close | ESC |
Move and scroll in a sheet or workbook
To do this | Press |
---|---|
Move one cell up, down, left, or right | Arrow keys |
Move to the edge of the current data region | +Arrow key |
Move to the beginning of the row | Home |
Move to the beginning of the sheet | Control+Home |
Move to the last cell in use on the sheet | Control+End |
Move down one screen | Page Down |
Move up one screen | Page Up |
Move one screen to the right | Option+Page Down |
Move one screen to the left | Option+Page Up |
Move to the next sheet in the workbook | Control+Page Down |
Move to the previous sheet in the workbook | Control+Page Down |
Scroll to display the active cell | Control+Delete |
Display the Go To dialog | Control+G |
Display the Find dialog | Control+F |
Access search (when in a cell or when a cell is selected) | +F |
Move between unlocked cells on a protected sheet | Tab key |
Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you might need to use the Control key, the Option key, or the key instead of the Shift key. If you are using a MacBook, you might need to attach a USB keyboard to use the F14 key combination.
Enter data on a sheet
To do this | Press |
---|---|
Edit the selected cell | F2 |
Complete a cell entry and move forward in the selection | Return |
Start a new line in the same cell | Control+Option+Return |
Fill the selected cell range with the text that you type | +Return |
Complete a cell entry and move up in the selection | Shift+Return |
Complete a cell entry and move to the right in the selection | Tab key |
Complete a cell entry and move to the left in the selection | Shift+Tab |
Cancel a cell entry | ESC |
Delete the character to the left of the insertion point, or delete the selection | Delete |
Delete the character to the right of the insertion point, or delete the selection |
|
Delete text to the end of the line | Control+ |
Move one character up, down, left, or right | Arrow keys |
Move to the beginning of the line | Home |
Insert a comment | Shift+F2 |
Open and edit a cell comment | Shift+F2 |
Fill down | Control+D |
Fill to the right | Control+R |
Define a name | Control+L |
Work in cells or the Formula bar
To do this | Press |
---|---|
Edit the selected cell | F2 |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | Delete |
Complete a cell entry | Return |
Enter a formula as an array formula | +Shift+Return |
Cancel an entry in the cell or formula bar | ESC |
Display the Formula Builder after you type a valid function name in a formula | Control+A |
Insert a hyperlink | +K |
Edit the active cell and position the insertion point at the end of the line | Control+U |
Open the Formula Builder | Shift+F3 |
Calculate the active sheet | Shift+F9 |
Display a contextual menu | Shift+F10 |
Start a formula | Equal (=) |
Toggle the formula reference style between absolute, relative, and mixed | +T |
Insert the AutoSum formula | +Shift+T |
Enter the date | Control+Semicolon (;) |
Enter the time | +Semicolon (;) |
Copy the value from the cell above the active cell into the cell or the formula bar | Control+Shift+Inch mark (') |
Alternate between displaying cell values and displaying cell formulas | Control+Grave accent (`) |
Copy a formula from the cell above the active cell into the cell or the formula bar | Control+Apostrophe (') |
Display the AutoComplete list | Control+Option+Down arrow key |
Define a name | Control+L |
Open the Smart Lookup pane | Control+Option+ +L |
Format and edit data
To do this | Press |
---|---|
Edit the selected cell | F2 |
Create a table | +T |
Insert a line break in a cell | +Option+Return |
Insert special characters like symbols, including emoji | Control+ +Spacebar |
Increase font size | +Shift+Right angle bracket (>) |
Decrease font size | +Shift+Left angle bracket (<) |
Align center | +E |
Align left | +L |
Display the Modify Cell Style dialog | +Shift+L |
Display the Format Cells dialog | +1 |
Apply the general number format | Control+Shift+Tilde (~) |
Apply the currency format with two decimal places (negative numbers appear in red with parentheses) | Control+Shift+Dollar sign ($) |
Apply the percentage format with no decimal places | Control+Shift+Percent sign (%) |
Apply the exponential number format with two decimal places | Control+Shift+Caret (^) |
Apply the date format with the day, month, and year | Control+Shift+Hash mark (#) |
Apply the time format with the hour and minute, and indicate AM or PM | Control+Shift+At symbol (@) |
Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values | Control+Shift+Exclamation mark (!) |
Apply the outline border around the selected cells | +Option+Zero (0) |
Add an outline border to the right of the selection | +Option+Right arrow key |
Add an outline border to the left of the selection | +Option+Left arrow key |
Add an outline border to the top of the selection | +Option+Up arrow key |
Add an outline border to the bottom of the selection | +Option+Down arrow key |
Remove outline borders | +Option+Hyphen |
Apply or remove bold formatting | +B |
Apply or remove italic formatting | +I |
Apply or remove underscoring | +U |
Apply or remove strikethrough formatting | +Shift+X |
Hide a column | +Right parenthesis ()) |
Unhide a column | +Shift+Right parenthesis ()) |
Hide a row | +Left parenthesis (() |
Unhide a row | +Shift+Left parenthesis (() |
Edit the active cell | Control+U |
Cancel an entry in the cell or the formula bar | ESC |
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents | Delete |
Paste text into the active cell | +V |
Complete a cell entry | Return |
Give selected cells the current cell's entry | +Return |
Enter a formula as an array formula | +Shift+Return |
Display the Formula Builder after you type a valid function name in a formula | Control+A |
Select cells, columns, or rows
To do this | Press |
---|---|
Extend the selection by one cell | Shift+Arrow key |
Extend the selection to the last nonblank cell in the same column or row as the active cell | +Shift+Arrow key |
Extend the selection to the beginning of the row | Shift+Home |
Extend the selection to the beginning of the sheet | Control+Shift+Home |
Extend the selection to the last cell used | Control+Shift+End |
Select the entire column | Control+Spacebar |
Select the entire row | Shift+Spacebar |
Select the entire sheet | +A |
Select only visible cells | +Shift+Asterisk (*) |
Select only the active cell when multiple cells are selected | Shift+Delete |
Extend the selection down one screen | Shift+Page Down |
Extend the selection up one screen | Shift+Page Up |
Alternate between hiding objects, displaying objects, | Control+6 |
Turn on the capability to extend a selection | F8 |
Add another range of cells to the selection | Shift+F8 |
Select the current array, which is the array that the | Control+Forward slash (/) |
Select cells in a row that don't match the value | Control+Backward slash () |
Select only cells that are directly referred to by formulas in the selection | Control+Shift+Left bracket ([) |
Select all cells that are directly or indirectly referred to by formulas in the selection | Control+Shift+Left brace ({) |
Select only cells with formulas that refer directly to the active cell | Control+Right bracket (]) |
Select all cells with formulas that refer directly or indirectly to the active cell | Control+Shift+Right brace (}) |
Work with a selection
To do this | Press |
---|---|
Copy | +C |
Paste | +V |
Cut | +X |
Clear | Delete |
Delete the selection | Control+Hyphen |
Undo the last action | +Z |
Hide a column | +Right parenthesis ()) |
Unhide a column | +Shift+Right parenthesis ()) |
Hide a row | +Left parenthesis (() |
Unhide a row | +Shift+Left parenthesis (() |
Move from top to bottom within the selection (down) * | Return |
Move from bottom to top within the selection (up) * | Shift+Return |
Move from left to right within the selection, | Tab key |
Move from right to left within the selection, | Shift+Tab |
Move clockwise to the next corner of the selection | Control+Period |
Group selected cells | +Shift+K |
Ungroup selected cells | +Shift+J |
* These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in.
Use charts
To do this | Press |
---|---|
Insert a new chart sheet. * | F11 |
Cycle through chart object selection | Arrow keys |
Sort, filter, and use PivotTable reports
To do this | Press |
---|---|
Open the Sort dialog | +Shift+R |
Add or remove a filter | +Shift+F |
Display the Filter list or PivotTable page | Option+Down arrow key |
Outline data
To do this | Press |
---|---|
Display or hide outline symbols | Control+8 |
Hide selected rows | Control+9 |
Unhide selected rows | Control+Shift+Left parenthesis ( ( ) |
Hide selected columns | Control+Zero |
Unhide selected columns | Control+Shift+Right parenthesis ( ) ) |
Use function key shortcuts
Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Excel for Mac. After changing this setting, you can still perform the special features printed on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you would press FN+F12.
If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If you don't want to press the FN key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences with the mouse
The following table provides the function key shortcuts for Excel for Mac.
To do this | Press |
---|---|
Display the Help window | F1 |
Edit the selected cell | F2 |
Insert or edit a cell comment | Shift+F2 |
Open the Save dialog | Option+F2 |
Open the Formula Builder | Shift+F3 |
Open the Define Name dialog | +F3 |
Close | +F4 |
Display the Go To dialog | F5 |
Display the Find dialog | Shift+F5 |
Move to the Search Sheet dialog | Control+F5 |
Check spelling | F7 |
Open the thesaurus | Shift+F7 |
Extend the selection | F8 |
Add to the selection | Shift+F8 |
Display the Macro dialog | Option+F8 |
Calculate all open workbooks | F9 |
Calculate the active sheet | Shift+F9 |
Minimize the active window | Control+F9 |
Display a contextual menu, or 'right click' menu | Shift+F10 |
Maximize or restore the active window | Control+F10 |
Insert a new chart sheet* | F11 |
Insert a new sheet* | Shift+F11 |
Insert an Excel 4.0 macro sheet | +F11 |
Open Visual Basic | Option+F11 |
Display the Save As dialog | F12 |
Display the Open dialog | +F12 |
Change function key preferences with the mouse
On the Apple menu, press System Preferences.
Select Keyboard.
On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.
Drawing
2016 Excel Shortcuts Cheat Sheet
To do this | Press |
---|---|
Toggle Drawing mode | +Control+Z |
See also
This article describes the keyboard shortcuts in Excel for iOS.
Notes:
If you're familiar with keyboard shortcuts on your MacOS computer, the same key combinations work with Excel for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Command+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab |
Move one cell up, down, left, or right | Arrow keys |
Work with cells
To | Press |
---|---|
Moves to the cell to the right | Tab key |
Move within cell text | Arrow keys |
Copy | +C |
Paste | +V |
Cut | +X |
Undo | +Z |
Redo | +Y or +Shift+Z |
Bold | +B |
Italic | +I |
Underline | +U |
Select all | +A |
Select a range of cells | Shift+Left or Right arrow key |
Insert a line break within a cell | Alt+Return |
Move cursor to the beginning of the current line within a cell | +Left arrow key |
Move cursor to the end of the current line within a cell | +Right arrow key |
Move cursor to the beginning of the current cell | +Up arrow key |
Move cursor to the end of the current cell | +Down arrow key |
Within a cell that contains a line break, move cursor up by one paragraph | Option+Up arrow key |
Within a cell that contains a line break, move cursor down by one paragraph | Option+Down arrow key |
Move cursor right by one word | Option+Right arrow key |
Move cursor left by one word | Option+Left arrow key |
See also
This article describes the keyboard shortcuts in Excel for Android.
Notes:
If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel for Android using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab key |
Move one cell up, down, left, or right | Arrow keys |
Work with cells
To | Press |
---|---|
Save | Control+S |
Copy | Control+C |
Paste | Control+V |
Copy formatting | Control+Shift+C |
Cut | Control+X |
Undo | Control+Z |
Redo | Control+Y or |
Bold | Control+B |
Italic | Control+I |
Underline | Control+U |
Select all | Control+A |
Find | Control+F |
Insert a line break within a cell | Alt+Enter |
See also
This article describes the keyboard shortcuts in Excel Mobile.
Notes:
If you're familiar with keyboard shortcuts on your Windows computer, the same key combinations work with Excel Mobile using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Excel.
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Navigate the worksheet
To | Press |
---|---|
Move one cell to the right | Tab key |
Move one cell up, down, left, or right | Arrow keys |
Extend selection left one cell | Shift+Left arrow key |
Extend selection right one cell | Shift+Right arrow key |
Extend selection left to the first cell | Shift+Control+Left arrow key |
Extend selection right to the last cell | Shift+Control+Right arrow key |
Move one character to the left | Control+Left arrow key (after tapping in the formula bar) |
Move one character to the right | Control+Right arrow key (after tapping in the formula bar) |
Move cursor one word to the left | Control+Left arrow key (after tapping in the formula bar) |
Move cursor one word to the right | Control+Right arrow key (after tapping in the formula bar) |
Select or cancel the selection of one character to the left | Shift+Left arrow key (after tapping in the formula bar) |
Select or cancel the selection of one character to the right. | Shift+Right arrow key (after tapping in the formula bar) |
Display shortcut menu | Shift+F10 |
Next Pane | F6 |
Cycle through floating shapes, such as text boxes or images. | Ctrl+Alt+5, and then the Tab key repeatedly |
Exit the floating shape navigation and return to the normal navigation. | Esc |
Work with cells
To | Press |
---|---|
Save | Control+S |
Copy | Control+C |
Cut | Control+X |
Paste | Control+V |
Undo | Control+Z |
Redo | Control+Y |
Bold | Control+B |
Italic | Control+I |
Underline | Control+U |
Select all | Control+A |
Find | Control+F |
Repeat | Control+Y |
Replace | Control+H |
Insert table | Control+T |
Insert a line break within a cell | Alt+Enter |
Clear selected cell | Delete |
See also
This article describes the keyboard shortcuts in Excel Online on Windows.
Notes:
To quickly find a shortcut, you can use the Search. Press Ctrl+F and then type your search words.
When you use Excel Online, we recommend that you use Microsoft Edge as your web browser. Because Excel Online runs in your web browser, the keyboard shortcuts are different from those in the desktop program. For example, you’ll use Ctrl+F6 instead of F6 for jumping in and out of the commands. Also, common shortcuts like F1 (Help) and Ctrl+O (Open) apply to the web browser – not Excel Online.
If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office Online. For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update.
In this article
Quick tips for using keyboard shortcuts with Excel Online
You can find any command quickly by pressing Alt+Windows logo key+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in Editing view). Tell Me searches for related options, and provides a list. Use the Up and Down arrow keys to select a command, and then press Enter.
To jump to a particular cell in a workbook, use the Go To option: press Ctrl+G, type the cell reference (such as B14), and then press Enter.
If you use a screen reader, see Common tasks in Excel Online.
Frequently used shortcuts
These are the most frequently used shortcuts for Excel Online.
To do this | Press |
---|---|
Go to a specific cell | Ctrl+G |
Move down | Page Down or Down arrow key |
Move up | Page Up or Up arrow key |
Ctrl+P | |
Copy | Ctrl+C |
Paste | Ctrl+V |
Cut | Ctrl+X |
Undo | Ctrl+Z |
Open workbook | Ctrl+O |
Close workbook | Ctrl+W |
Save As | Alt+F2 |
Find | Ctrl+F |
Bold | Ctrl+B |
Open context menu |
|
Tell me | Alt+Q |
Find | Ctrl+F or Shift+F3 |
Repeat Find, downward | Shift+F4 |
Repeat Find, upward | Ctrl+Shift+F4 |
Insert chart | Alt+F1 |
Access keys: Shortcuts for using the ribbon
Excel Online offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Excel for desktop computers, you’ll find access keys very similar in Excel Online.
In Excel Online, access keys all start with Alt+Windows logo key, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Windows logo key+R.
If you're using Excel Online on a Mac computer, press Control+Option to start.
To get to the ribbon, press Alt+Windows logo key, or press Ctrl+F6 until you reach the Home tab
To move between tabs on the ribbon, press the Tab key.
To hide the ribbon so you have more room to work, press Ctrl+F1. Repeat to display the ribbon again.
Go to the access keys for the ribbon
To go directly to a tab on the Ribbon, press one of the following access keys:
To do this | Press |
---|---|
Go to the Tell Me field on the ribbon and type a search term. | Alt+Windows logo key, Q |
Open the File tab and use the Backstage view | Alt+Windows logo key, F |
Open the Home tab and format text and numbers, or use other tools such as Find. | Alt+Windows logo key, H |
Open the Insert tab and insert a function, table, chart, hyperlink, or comment. | Alt+Windows logo key, N |
Open the Data tab and refresh connections or use data tools. | Alt+Windows logo key, A |
Open the Review tab and use the Accessibility Checker or work with comments. | Alt+Windows logo key, R |
Open the View tab to choose a view, freeze rows or columns in your worksheet, or show gridlines and headers | Alt+Windows logo key, W |
Work in the ribbon tabs and menus
The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this | Press |
---|---|
Select the active tab of the Ribbon, and activate the access keys. | Alt+Windows logo key. To move to a different tab, use an access key or the Tab key. |
Move the focus to commands on the Ribbon. | Enter, then the Tab key or Shift+Tab |
Activate a selected button. | Spacebar or Enter |
Open the list for a selected command | Spacebar or Enter |
Open the menu for a selected button. | Alt+Down arrow key |
When a menu or submenu is open, move to the next command. | Esc |
Keyboard shortcuts for editing cells
Tips: If a spreadsheet opens in the Reading view, editing commands won’t work. To switch to Edit view, do the following:
To move the focus out of the worksheet, press Ctrl+F6.
Press the Tab key until you reach the Edit Workbook list, and then press Spacebar.
Press the Down arrow key until you reach the Edit in Excel Online option, and then press Enter to select it.
To do this | Press |
---|---|
Insert a row above the current row | Alt+Windows logo key+H, I, R |
Insert a column to the left of the current column | Alt+Windows logo key+H, I, C |
Cut | Ctrl+X |
Copy | Ctrl+C |
Paste | Ctrl+V |
Undo | Ctrl+Z |
Redo | Ctrl+Y |
Start a new line in the same cell | Alt+Enter |
Insert hyperlink | Ctrl+K |
Insert Table | Ctrl+L |
Insert function | Shift+F3 |
Increase font size | Ctrl+Shift+Right angle bracket (>) |
Decrease font size | Ctrl+Shift+Left angle bracket (<) |
Apply a Filter | Alt+Windows logo key+A, T |
Re-apply a Filter | Ctrl+Alt+L |
Keyboard shortcuts for entering data
To do this | Press |
---|---|
Complete cell entry and select the cell below | Enter |
Complete cell entry and select the cell above | Shift+Enter |
Complete cell entry and select the next cell in the row | Tab key |
Complete cell entry and select the previous cell in the row | Shift+Tab |
Cancel cell entry | Esc |
Keyboard shortcuts for editing data within a cell
To do this | Press |
---|---|
Edit selected cell | F2 |
Cycle through all the various combinations of absolute and relative references when a cell reference or range is selected in a formula. | F4 |
Clear selected cell | Delete |
Clear selected cell and start editing | Backspace |
Go to beginning of cell line | Home |
Go to end of cell line | End |
Select right by character | Shift+Right arrow key |
Select to beginning of cell data | Shift+Home |
Select to end of cell data | Shift+End |
Select left by character | Shift+Left arrow key |
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next non-blank cell. | Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
Keyboard shortcuts for formatting cells
To do this | Press |
---|---|
Bold | Ctrl+B |
Italics | Ctrl+I |
Underline | Ctrl+U |
Paste formatting | Shift+Ctrl+V |
Apply the outline border to selected cells | Ctrl+Shift+Ampersand (&) |
Keyboard shortcuts for moving and scrolling within worksheets
To do this | Press |
---|---|
Up one cell | Up arrow key, or Shift+Enter |
Down one cell | Down arrow key, or Enter |
Move right one cell | Right arrow key, or the Tab key |
Go to the beginning of the row | Home |
Go to cell A1 | Ctrl+Home |
Go to the last cell of used range | Ctrl+End |
Move down one screen (28 rows) | Page Down |
Move up one screen (28 rows) | Page Up |
Move to the edge of the current data region | Ctrl+Right arrow key or Ctrl+Left arrow key |
Move between ribbon and workbook content | Ctrl+F6 |
Move to a different ribbon tab | Tab key Press Enter to go to the ribbon for that tab. |
Insert new sheet | Shift+F11 |
Switch to next sheet | Alt+Control+Page Down |
Switch to previous sheet | Alt+Control+Page Up |
Keyboard shortcuts for working with objects
To do this | Press |
---|---|
Open menu/Drill down | Alt+Down arrow key |
Drill up | Alt+Up arrow key |
Follow hyperlink | Ctrl+Enter |
Open Comment pane while editing | Shift+F2 |
Keyboard shortcuts for selecting cells, rows, columns, and objects
To do this | Press |
---|---|
Select a range of cells | Shift+Arrow keys |
Select an entire column | Ctrl+Spacebar |
Select a entire row | Shift+Spacebar |
Extend selection to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. | Ctrl+Shift+Right arrow key or Ctrl+Shift+Left arrow key |
Keyboard shortcuts for moving within a selected range
To do this | Press |
---|---|
From top to bottom (or forward through selection) | Enter |
From bottom to top (or back through selection) | Shift+Enter |
Forward through a row (or down through a single-column selection) | Tab key |
Back through a row (or up through a single-column selection) | Shift+Tab |
Keyboard shortcuts for calculating data
To do this | Press |
---|---|
Calculate workbook (refresh) | F9 |
Full calculate | Ctrl+Shift+Alt+F9 |
Refresh external data | Alt+F5 |
Refresh all external data | Ctrl+Alt+F5 |
Auto Sum | Alt+Equals (=) |
Accessibility Shortcuts Menu (Alt+Shift+A)
Get easy access to common features by using the following shortcuts:
To do this | Press |
---|---|
Move among landmark regions | Ctrl+F6 or Ctrl+Shift+F6 |
Move within the landmark regions | Tab key or Shift+Tab |
Go to Tell Me box to run any command | Alt+Q |
Display or hide Key Tips or access the ribbon | Alt+Windows logo key |
Edit selected cell | F2 |
Go to a specific cell | Ctrl+G |
Move to a different worksheet in the workbook | Ctrl+Alt+Page Up or Ctrl+Alt+Page Down |
Open context menu | Shift+F10 |
Read row header | Ctrl+Alt+Shift+T |
Read row until active cell | Ctrl+Alt+Shift+Home Pc wizard update. |
Read row from active cell | Ctrl+Alt+Shift+End |
Read column header | Ctrl+Alt+Shift+H |
Read column until active cell | Ctrl+Alt+Shift+Page Up |
Read column from active cell | Ctrl+Alt+Shift+Page Down |
Dialogs moving option | Ctrl+Alt+Spacebar |
See also
Microsoft Excel 2013 gives you access to hot key sequences that keyboard enthusiasts can use to greatly speed up the process of selecting program commands. The first thing to know is that you activate all the Excel 2013 hot keys by pressing the Alt key before you type the various sequences of mnemonic (or not-so-mnemonic) letters.
The great thing about the Ribbon interface is that as soon as you press the Alt key, Excel displays the letter choices on the various tabs and command buttons on the Ribbon to help you figure out what key to press next. Of course, to really save time, you’re better off remembering common hot key sequences and then typing the entire sequence while holding down the Alt key.
Hot Keys for Common Excel 2013 File Menu Commands
Excel 2013 hot keys give you quick access to menu commands when you press the Alt key and then a sequence of letters. The mnemonic letter is F (for File) for the commands on the Excel 2013 File menu in the new Backstage View. Therefore, all you have to remember in the following table is the second letter in the File menu hot key sequence. Unfortunately, not all of these second letters are as easy to associate and remember as Alt+F.
Hot Key | Excel Ribbon Command | Function |
---|---|---|
Alt+FI | File Menu→Info | Displays the Information screen in the Backstage View where you can see a preview along with statistics about the workbook as well as protect the workbook, check the file for compatibility issues, and manage different versions created by the AutoRecover feature |
Alt+FN | File Menu→New | Displays the New screen in the Backstage View where you can open a blank workbook from one of the available templates |
Alt+FO | File Menu→Open | Displays the Open screen in the Backstage view where you can select a new Excel workbook to open for editing or printing |
Alt+FS | File Menu→Save | Saves changes to a workbook: When you first select this command for a new workbook, Excel displays the Save As screen in the Backstage view where you designate the place to save the file |
Alt+FA | File Menu→Save As | Displays the Save As screen in the Backstage View where you designate the place to save the file followed by the Save As dialog box where you can modify the filename and format that the file is saved in |
Alt+FP | File Menu→Print | Displays the Print screen in the Backstage View where you can preview the printout and change the print settings before sending the current worksheet, workbook, or cell selection to the printer |
Alt+FH | File Menu→Share | Displays the Share screen in the Backstage View where you can invite people to share the workbook or a link to it (provided it has been saved to your SkyDrive), post the workbook to a social network site, e-mail a copy, or link to the file |
Alt+FE | File Menu→Export | Displays the Export screen in the Backstage View where you can change the workbook file type or convert it to an Adobe PDF or Microsoft XPS document |
Alt+FC | File Menu→Close | Closes the current workbook without exiting Excel |
Alt+FD | File Menu→Account | Displays the Account screen in the Backstage View where you modify your user information, select a new background and theme for all Office 2013 programs, and check on and add connected services such as Twitter, Facebook, and LinkedIn, as well as get statistical information on your version of Office 2013 |
Alt+FT | File Menu→Options | Displays the Excel Options dialog box in the regular worksheet view where you can change default program settings, modify the buttons on the Quick Access toolbar, and customize the Excel Ribbon |
Hot Keys for Common Excel 2013 Editing Commands
If you can remember that H stands for Home, you can remember that Alt+H starts Excel 2013’s hot key sequence for commands on the Ribbon’s Home tab. The remaining letters in the hot key sequences are not as easy to remember as you might like. Fortunately, the most common editing commands (Cut, Copy, and Paste) still respond to the old Ctrl+key sequences (Ctrl+X, Ctrl+C, and Ctrl+V, respectively). If you already know and use the old standbys, you’ll find them to be quicker than their Alt+H equivalents.
Hot Key | Excel Ribbon Command | Function |
---|---|---|
Alt+HVP | Home→Paste→Paste | Pastes the currently cut or copied cell selection or graphic objects in the worksheet |
Alt+HX | Home→Cut | Cuts the cell selection or selected graphic objects out of the workbook and places them on the Windows Clipboard |
Alt+HC | Home→Copy | Copies the cell selection or selected graphic objects to the Windows Clipboard |
Alt+HFP | Home→Format Painter | Activates the Format Painter |
Alt+HFO | Home→Clipboard Dialog Box Launcher | Displays and hides the Clipboard task pane |
Alt+HII | Home→Insert→Insert Cells | Opens the Insert dialog box so you can indicate the direction in which to shift existing cells to make room for the ones being inserted |
Alt+HIR | Home→Insert→Insert Sheet Rows | Inserts blank rows equal to the number of rows in the cell selection |
Alt+HIC | Home→Insert→Insert Sheet Columns | Inserts blank columns equal to the number of columns in the cell selection |
Alt+HIS | Home→Insert→Insert Sheet | Inserts a new worksheet in the workbook |
Alt+HDD | Home→Delete→Delete Cells | Opens the Delete dialog box so you can indicate the direction in which to shift existing cells to replace the ones being deleted |
Alt+HDR | Home→Delete→Sheet Rows | Deletes rows equal to the number of rows in the cell selection |
Alt+HDC | Home→Delete→Sheet Columns | Deletes columns equal to the number of columns in the cell selection |
Alt+HDS | Home→Delete→Sheet | Deletes the current worksheet after warning you of data loss if the sheet contains cell entries |
Alt+HEA | Home→Clear→Clear All | Clears the contents, formatting, and comments from the cell selection |
Alt+HEF | Home→Clear→Clear Formats | Clears the formatting of the cell selection without removing the contents and comments |
Alt+HEC | Home→Clear→Clear Contents | Clears the contents of the cell selection without removing the formatting and comments |
Alt+HEM | Home→Clear→Clear Comments | Clears all comments in the cell selection without removing the formatting and contents |
Hot Keys for Common Excel 2013 View Commands
The hot key combination for all view-related commands in Excel 2013 is Alt+W (the last letter you see in vieW). Therefore, all the hot keys for switching the Excel worksheet into a new view begin with Alt+W. After you know that, you’ll find most of the subsequent letters fairly easy to deal with.
Hot Key | Excel Ribbon Command | Function |
---|---|---|
Alt+WL | View→Normal View | Returns the worksheet to Normal view from Page Layout or Page Break Preview |
Alt+WP | View→Page Layout View | Puts the worksheet into Page Layout view, showing the page breaks, margins, and rulers |
Alt+WI | View→Page Break Preview | Puts the worksheet into Page Break Preview, showing pages breaks that you can adjust |
Alt+WC | View→Custom View | Opens the Custom Views dialog box, where you can add or display custom views of the worksheet, including zoom settings, frozen panes, windows, and so forth |
Alt+WVG | View→Gridlines | Hides and redisplays the row and column gridlines that form the cells in the Worksheet area |
Alt+WG | View→Zoom to Selection | Zooms the Worksheet area in or out to the magnification percentage needed to display just the cell selection |
Alt+WJ | View→100% | Returns the Worksheet area to the default 100% magnification percentage |
Alt+WN | View→New Window | Inserts a new window in the current workbook |
Alt+WA | View→Arrange All | Opens the Arrange dialog box, where you can select how workbook windows are displayed on the screen |
Alt+WF | View→Freeze Panes | Opens the Freeze Panes drop-down menu, where you select how to freeze rows and columns in the Worksheet area: Freeze Panes (to freeze all the rows above and columns to the left of the cell cursor); Freeze Top Row; or Freeze First Column |
Alt+WS | View→Split | Splits the worksheet into four panes using the top and left edge of the cell cursor as the vertical and horizontal dividing lines — press hot keys again to remove all panes |
Alt+WH | View→Hide | Hides the current worksheet window or workbook |
Alt+WU | View→Unhide | Opens the Unhide dialog box, where you can select the window or workbook to redisplay |
Alt+WB | View→View Side by Side | Tiles two open windows or workbooks one above the other for comparison — press the hot keys again to restore the original full windows |
Alt+WW | View→Switch Windows | Opens the Switch Windows drop-down menu, where you can select the open window or workbook to make active |
Hot Keys for Common Excel 2013 Formula Commands
All the hot key sequences for selecting the most common formula-related commands in Excel 2013 begin with the sequence Alt+M — the M in forMulas was the only mnemonic still available. After you know to press Alt+M to access one of the commands on the Formula tab of the Ribbon, it’s pretty easy sailing, if for no other reason than the commands on the Formula tab are pretty evenly and logically laid out.
Hot Keys | Excel Ribbon Command | Function |
---|---|---|
Alt+MF | Formulas→Insert Function | Opens the Insert Function dialog box (same as clicking the Insert Function button on the Formula bar) |
Alt+MUS | Formulas→AutoSum→Sum (Alt+=) | Selects the occupied range above the cell cursor and inserts SUM formula to total the range |
Alt+MUA | Formulas→AutoSum→Average | Selects the occupied range above the cell cursor and inserts AVERAGE formula to calculate the average of total in the range |
Alt+MUC | Formulas→AutoSum→Count Numbers | Selects the occupied range above the cell cursor and inserts COUNT formula to count the number of values in the range |
Alt+MI | Formulas→Financial | Opens a drop-down menu listing all Financial functions -- click name to insert function into current cell |
Alt+ME | Formulas→Date & Time | Opens a drop-down menu listing all Date and Time functions — click name to insert function into current cell |
Alt+MN | Formulas→Name Manager | Opens the Name Manager dialog box showing all range names in the workbook, where you can add, edit, and delete names |
Alt+MMD | Formulas→Define Name | Opens New Name dialog box, where you can assign a name to the cell selection or define a new constant |
Alt+MS | Formulas→Use in Formula | Displays drop-down menu with range names in the workbook that you can insert into current formula by clicking |
Alt+MC | Formulas→Create from Selection | Opens Create Names from Selection dialog box, where you indicate which rows and columns to use in naming cell selection |
Alt+MH | Formulas→Show Formulas (Ctrl+`) | Displays and then hides all formulas in cells of the worksheet |
Alt+MXA | Formulas→Options→Automatic | Turns automatic recalculation back on |
Alt+MXE | Formulas→Options→Automatic Except for Data Tables | Turns automatic recalculation back on for all parts of the worksheet except for ranges with Data Tables |
Alt+MXM | Formulas→Options→Manual | Turns on manual recalculation |
Alt+MB | Formulas→Calculate Now (F9) | Recalculates formulas throughout the entire workbook when manual recalculation is turned on |
Alt+MJ | Formulas→Calculate Sheet (Shift+F9) | Recalculates formulas in the current worksheet when manual recalculation is turned on |
How well do you know your Windows key shortcuts in Windows 10? If you need a cheat sheet, Microsoft has just published one that you can download and print.
While Microsoft already offers online documentation on keyboard shortcuts, the format of the page can be difficult to sift through. Fortunately, Microsoft now offers an offline version in Word .DOCX format. (Hat tip to ZDNet’s Mary Jo Foley for spotting it.)
There are 42 shortcuts in total, mostly dealing with window management, the Start menu, the Task view, and Cortana. Keep in mind the list only includes Windows key shortcuts, not shortcuts involving Ctrl or Alt.
But Microsoft didn’t do a great job formatting its new document. The gigantic header takes up half of the first page, splitting the document across three pages as a result. That’s hardly ideal if you want to print out the list or view them on a single screen.
With a simple edit, however, you can delete the header, and everything will fit on two pages. When viewed in “Multiple Pages” mode, you can view the full list of shortcuts on a single screen. We’ve posted our modified version on Dropbox. Otherwise you can grab the official document straight from Microsoft.
Why this matters: Microsoft has added several new Windows key shortcuts in Windows 10, and they’re especially important if you want to snap programs side-by-side on a single display, manage multiple monitors, or juggle several Virtual Desktops. Taking a moment to print or save these shortcuts could save you lots of time in the long run.
When a formula is entered correctly and the data used in the formula changes, Excel automatically recalculates and updates the answer.
This tutorial covers in detail how to create and use formulas and includes a step-by-step example of a basic Excel formula. It also includes a complex formula example that relies on Excel's order of operations to calculate the correct answer.
Note The instructions in this article apply to Excel 2019, 2016, 2013 and 2010; Excel Online; Excel 2019 for Mac, Excel 2016 for Mac, and Excel 2011 for Mac.
Excel Formula Basics
Writing a spreadsheet formula is a little different than writing one in math class.
Always Start With the Equal Sign
The most notable difference is that Excel formulas start with the equal sign instead of ending with it.
Excel formulas look like this:
=3 + 2
instead of:
3 + 2 =
The equal sign (=) always goes in the cell where you want the formula's answer to appear. The equal sign indicates that what follows is part of a formula and not just a name or a number.
Once a formula is entered, the cell containing the formula shows the answer, rather than the formula. To see the formula, select the cell that contains the answer and the formula appears in the formula bar located above the worksheet.
While this simple example works, it has one major drawback. If you need to change the data used in the formula, you need to edit or rewrite the formula.
Improve Formulas with Cell References
It's better to write a formula so that the data can be changed without having to change the formula itself. This is done by entering the data in worksheet cells and then selecting the cells that contain the data to be used in the formula.
This way, if the formula's data needs to change, the change is made by altering the data in the worksheet cells, rather than altering the formula itself.
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To tell Excel which cells contain the data you want to use, each cell has an address or cell reference.
About Cell References
- A cell is the intersection point between a vertical column and a horizontal row on the worksheet.
- Each column is identified by a letter at the top of the column, such as A, B, and C.
- Each row is identified by a number located at the left edge of the row, such as 1, 2, and 3.
- A cell reference is a combination of the column letter and row number that intersect at a cell's location, such as A1, B2, C3, and W345.
- When writing cell references, the column letter always comes first.
To find a cell reference, look up to see which column the cell is in and then look to the left to find which row it is in.
The current cell (the reference of the selected cell) is also displayed in the Name Box located above column A in the worksheet.
Enter the data into cells C1 and C2 and write this formula instead:
Excel Basic Formula Example
Before you start building formulas, enter all data into the worksheet first. This makes it easy to tell which cell references need to be included in the formula.
Entering data in a worksheet cell is a two-step process:
- Type the data in the cell.
- Press Enter or select another cell to complete the entry.
Tutorial Steps
To enter data as illustrated in the example accompanying this section:
- Select cell C1 to make it the active cell.
- Type a 3 in the cell and press Enter.
- Select cell C2.
- Type a 2 in the cell and press Enter.
Enter the Formula
- Select cell D1, which is the location where the results of the formula will appear.
- Type the following formula into cell D1:
- Press Enter to complete the formula.
- The answer 5 appears in cell D1.
- If you select cell D1 again, the complete formula =C1+C2 appears in the formula bar above the worksheet.
Typing the cell references as part of a formula is a valid way of entering them, as proven by the answer of 5 in cell D1. But, there is another way to do it.
Enter Cell References With Pointing
The best way to enter the cell references in a formula is to use pointing. Pointing involves selecting cells to enter their cell reference in the formula. The main advantage of using pointing is that it helps eliminate possible errors caused by typing in the wrong cell reference.
In this step of the tutorial, you'll select cells to enter the cell references for the formula in cell D2.
- Select cell D2 to make it the active cell.
- Type the equal sign ( = ) in cell D2 to start the formula.
- Select cell C1 to enter the cell reference in the formula.
- Type a plus sign ( + ).
- Select cell C2 to enter the second cell reference into the formula.
- Press Enter to complete the formula.
Update the Formula
To test the value of using cell references in an Excel formula, change the data in cell C1 from 3 to 6 and press Enter.
The answers in both cells D1 and D2 automatically change from 5 to 8, but the formulas in both remain unchanged.
Mathematical Operators and the Order of Operations
Creating formulas in Microsoft Excel is not difficult. It is just a matter of combining, in the right order, the cell references of your data with the correct mathematical operator.
Mathematical Operators
The mathematical operators used in Excel formulas are similar to the ones used in math class.
- Subtraction – minus sign ( - )
- Addition – plus sign ( + )
- Division – forward slash ( / )
- Multiplication – asterisk ( * )
- Exponentiation – caret ( ^ )
Order of Operations
If more than one operator is used in a formula, Excel follows a specific order to perform the mathematical operations.
This order of operations can be changed by adding brackets to the equation. An easy way to remember the order of operations is to use the acronym BEDMAS.
- Brackets
- Exponents
- Division
- Multiplication
- Addition
- Subtraction
How the Order of Operations Works
Any operation(s) contained in brackets is carried out first, followed by any exponents.
After that, Excel considers division or multiplication operations to be of equal importance. These operations are carried out in the order they occur, from left to right in the equation.
The same goes for the next two operations, addition and subtraction. They are considered equal in the order of operations. Whichever one appears first in an equation, either addition or subtraction, is carried out first.
Use Multiple Operators in Excel Formulas
This second formula example requires Excel to use its order of operations to calculate the answer.
Enter the Data
Open a blank worksheet and enter the data shown in cells C1 to C5 in the image above.
A More Complex Excel Formula
Use pointing along with the correct brackets and mathematical operators to enter the following formula into cell D1:
Press Enter when you're finished and the answer -4 appears in cell D1.
Detailed Steps for Entering the Formula
If you need help, use these steps to enter the formula:
- Select cell D1 to make it the active cell.
- Type the equal sign ( = ) into cell D1.
- Type a round open bracket ( ( ) after the equal sign.
- Select cell C2 to enter the cell reference in the formula.
- Type the minus sign ( - ) after C2.
- Select cell C4 to enter this cell reference into the formula.
- Type a round closing bracket ( ) ) after C4.
- Type the multiplication sign ( * ) after the closing round bracket.
- Select cell C1 to enter this cell reference into the formula.
- Type the plus sign ( + ) after C1.
- Select cell C3 to enter this cell reference into the formula.
- Type the division sign ( / ) after C3.
- Select cell C5 to enter this cell reference into the formula.
- Press Enter to complete the formula.
- The answer -4 appears in cell D1.
- If you select cell D1 again, the complete function =(C2-C4)*C1+C3/C5 appears in the formula bar above the worksheet.
How Excel Calculates the Formula Answer
Excel arrives at the answer of -4 for the formula above using the BEDMAS rules to carry out the various mathematical operations in the following order:
- Excel first carries out the subtraction operation (C2-C4) or (5-6), since it is surrounded by brackets and gets the result of -1.
- Excel multiplies the -1 by 7 (the content of cell C1) to get an answer of -7.
- Excel skips ahead to divide 9/3 (the content of cells C3 and C5) because division comes before addition in BEDMAS to get a result of 3.
- The last operation that needs to be carried out is to add -7 + 3 to get an answer for the entire formula of -4.
If you want to add up a column or row of numbers, Excel has a built-in formula called the SUM function that makes the job quick and easy.
When a formula is entered correctly and the data used in the formula changes, Excel automatically recalculates and updates the answer.
This tutorial covers in detail how to create and use formulas and includes a step-by-step example of a basic Excel formula. It also includes a complex formula example that relies on Excel's order of operations to calculate the correct answer.
Note The instructions in this article apply to Excel 2019, 2016, 2013 and 2010; Excel Online; Excel 2019 for Mac, Excel 2016 for Mac, and Excel 2011 for Mac.
Excel Formula Basics
Writing a spreadsheet formula is a little different than writing one in math class.
Always Start With the Equal Sign
The most notable difference is that Excel formulas start with the equal sign instead of ending with it.
Excel formulas look like this:
=3 + 2
instead of:
3 + 2 =
The equal sign (=) always goes in the cell where you want the formula's answer to appear. The equal sign indicates that what follows is part of a formula and not just a name or a number.
Once a formula is entered, the cell containing the formula shows the answer, rather than the formula. To see the formula, select the cell that contains the answer and the formula appears in the formula bar located above the worksheet.
While this simple example works, it has one major drawback. If you need to change the data used in the formula, you need to edit or rewrite the formula.
Improve Formulas with Cell References
It's better to write a formula so that the data can be changed without having to change the formula itself. This is done by entering the data in worksheet cells and then selecting the cells that contain the data to be used in the formula.
This way, if the formula's data needs to change, the change is made by altering the data in the worksheet cells, rather than altering the formula itself.
To tell Excel which cells contain the data you want to use, each cell has an address or cell reference.
About Cell References
- A cell is the intersection point between a vertical column and a horizontal row on the worksheet.
- Each column is identified by a letter at the top of the column, such as A, B, and C.
- Each row is identified by a number located at the left edge of the row, such as 1, 2, and 3.
- A cell reference is a combination of the column letter and row number that intersect at a cell's location, such as A1, B2, C3, and W345.
- When writing cell references, the column letter always comes first.
To find a cell reference, look up to see which column the cell is in and then look to the left to find which row it is in.
The current cell (the reference of the selected cell) is also displayed in the Name Box located above column A in the worksheet.
Enter the data into cells C1 and C2 and write this formula instead:
Excel Basic Formula Example
Excel Hotkeys Cheat Sheet
Before you start building formulas, enter all data into the worksheet first. This makes it easy to tell which cell references need to be included in the formula.
Entering data in a worksheet cell is a two-step process:
- Type the data in the cell.
- Press Enter or select another cell to complete the entry.
Tutorial Steps
To enter data as illustrated in the example accompanying this section:
- Select cell C1 to make it the active cell.
- Type a 3 in the cell and press Enter.
- Select cell C2.
- Type a 2 in the cell and press Enter.
Enter the Formula
- Select cell D1, which is the location where the results of the formula will appear.
- Type the following formula into cell D1:
- Press Enter to complete the formula.
- The answer 5 appears in cell D1.
- If you select cell D1 again, the complete formula =C1+C2 appears in the formula bar above the worksheet.
Typing the cell references as part of a formula is a valid way of entering them, as proven by the answer of 5 in cell D1. But, there is another way to do it.
Enter Cell References With Pointing
The best way to enter the cell references in a formula is to use pointing. Pointing involves selecting cells to enter their cell reference in the formula. The main advantage of using pointing is that it helps eliminate possible errors caused by typing in the wrong cell reference.
In this step of the tutorial, you'll select cells to enter the cell references for the formula in cell D2.
- Select cell D2 to make it the active cell.
- Type the equal sign ( = ) in cell D2 to start the formula.
- Select cell C1 to enter the cell reference in the formula.
- Type a plus sign ( + ).
- Select cell C2 to enter the second cell reference into the formula.
- Press Enter to complete the formula.
Update the Formula
To test the value of using cell references in an Excel formula, change the data in cell C1 from 3 to 6 and press Enter.
The answers in both cells D1 and D2 automatically change from 5 to 8, but the formulas in both remain unchanged.
Mathematical Operators and the Order of Operations
Creating formulas in Microsoft Excel is not difficult. It is just a matter of combining, in the right order, the cell references of your data with the correct mathematical operator.
Mathematical Operators
The mathematical operators used in Excel formulas are similar to the ones used in math class.
Excel Quick Keys Cheat Sheet
- Subtraction – minus sign ( - )
- Addition – plus sign ( + )
- Division – forward slash ( / )
- Multiplication – asterisk ( * )
- Exponentiation – caret ( ^ )
Order of Operations
If more than one operator is used in a formula, Excel follows a specific order to perform the mathematical operations.
This order of operations can be changed by adding brackets to the equation. An easy way to remember the order of operations is to use the acronym BEDMAS.
- Brackets
- Exponents
- Division
- Multiplication
- Addition
- Subtraction
How the Order of Operations Works
Any operation(s) contained in brackets is carried out first, followed by any exponents.
After that, Excel considers division or multiplication operations to be of equal importance. These operations are carried out in the order they occur, from left to right in the equation.
The same goes for the next two operations, addition and subtraction. They are considered equal in the order of operations. Whichever one appears first in an equation, either addition or subtraction, is carried out first.
Use Multiple Operators in Excel Formulas
This second formula example requires Excel to use its order of operations to calculate the answer.
Enter the Data
Open a blank worksheet and enter the data shown in cells C1 to C5 in the image above.
A More Complex Excel Formula
Use pointing along with the correct brackets and mathematical operators to enter the following formula into cell D1:
Press Enter when you're finished and the answer -4 appears in cell D1.
Detailed Steps for Entering the Formula
If you need help, use these steps to enter the formula:
- Select cell D1 to make it the active cell.
- Type the equal sign ( = ) into cell D1.
- Type a round open bracket ( ( ) after the equal sign.
- Select cell C2 to enter the cell reference in the formula.
- Type the minus sign ( - ) after C2.
- Select cell C4 to enter this cell reference into the formula.
- Type a round closing bracket ( ) ) after C4.
- Type the multiplication sign ( * ) after the closing round bracket.
- Select cell C1 to enter this cell reference into the formula.
- Type the plus sign ( + ) after C1.
- Select cell C3 to enter this cell reference into the formula.
- Type the division sign ( / ) after C3.
- Select cell C5 to enter this cell reference into the formula.
- Press Enter to complete the formula.
- The answer -4 appears in cell D1.
- If you select cell D1 again, the complete function =(C2-C4)*C1+C3/C5 appears in the formula bar above the worksheet.
How Excel Calculates the Formula Answer
Excel arrives at the answer of -4 for the formula above using the BEDMAS rules to carry out the various mathematical operations in the following order:
- Excel first carries out the subtraction operation (C2-C4) or (5-6), since it is surrounded by brackets and gets the result of -1.
- Excel multiplies the -1 by 7 (the content of cell C1) to get an answer of -7.
- Excel skips ahead to divide 9/3 (the content of cells C3 and C5) because division comes before addition in BEDMAS to get a result of 3.
- The last operation that needs to be carried out is to add -7 + 3 to get an answer for the entire formula of -4.
If you want to add up a column or row of numbers, Excel has a built-in formula called the SUM function that makes the job quick and easy.